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Admission Procedure

PROCEDUREFOR ADMISSION TO UG/PG COURSES IN ARTS AND SCIENCE COLLEGES: 


1. The procedure given in this communication isapplicable to all the Government/Aided/Unaided colleges of Arts and Science inTamil Nadu. These are to be observed both in letter and spirit. Where otherwisestated, these procedures   for admission are common for both UG/PG courses.


2. All government/Aided/Unaided colleges in thestate should use the uniform Application Form already prescribed. The TamilVersion may also be given.


3. Photocopies of the following should beenclosed along with the filled in Application submitted: 

                a.      Qualifying Examination Mark Sheet

                b.      CommunityCertificate (where ever applicable)

            c.      Certificate of proof when admission is sought undersome special Quota/Concessions like Physically Handicapped/SportsQuota/NCC/Ex-Serviceman etc.,

It is found from experience that many studentscommit mistakes in giving the correct details or leave some columns blank. Suchomissions and commissions adversely affect the preparation of Rank List.Original Certificates are to be produced at the time of admission only.However, if a candidate fails to produce the relevant certificates in originalat the time of interview for admission, the admission shall be cancelled.Principals may at their discretion give some grace time not exceeding two daysin individual cases considering the merit of the case.

4. SALE /ISSUE OF APPLICATION FORMS FOR UG COURSES:

Cost of Application form is fixed at Rs.25/-(Rupees twenty five only). For SC/ST candidates only one Application form is tobe issued free of cost on the production of the photocopy of his communitycertificate.

Application forms for admission may be issuedfrom 15th May or from the date of publication of results of Higher SecondaryExamination of Tamilnadu (hereafter referred to as the Plus Two Examination)whichever is earlier. The last date should not be earlier to the last datefixed for the receipt of completed Application Form

5. LASTDATE FOR THE RECEIPT OF COMPLETED APPLICATION FOR UG COURSES

Last date for receipt of filled in applicationsby the colleges should be fixed as the tenth working day from the date of issueof plus Two Examination mark statement. Applications from other streams/private candidates may be entertained after the due date in the event of theirresults or issue of mark sheets is on a date later than that of regular plusTwo Candidates. The Principals shall fix the last date for them suitably.

Applications for admission may be received evenafter the last date fixed for receipt of applications. Such applications shallbe registered as LATE APPLICATIONS and considered only after all theapplications received in time have been considered. In the case of SC/ST/MBC/ DenitrifiedCommunities /BC candidates, if applications received in time from suchcandidates get exhausted late applications should also be considered to fill upthe seats reserved for these communities.

6. The upper age limit for admission to UGcourses will be 21 (twenty one) years as on 1st July of the year of admission.For SC/ST/BC/MBC/DNC candidates and Women candidates, the age limit is relaxedby 3 years. In the case of candidates selected under merit,the upper age limit may be relaxed by the Principal. A relaxation of 5 years ispermitted for physically Handicapped as per G.O.No.239, dated 3.9.93 

7. SELECTION COMMITTEE FOR UG AND PGCOURSES

The selection Committee shall consist of the Principal, and two senior mostSelection Grade Lecturers/Readers of the college. In addition, for selection tothe UG courses, the senior most members of the teaching staff belonging toSC/ST of the college, if available, shall be co-opted and for selection to thePG courses the senior most SC/ST staff from a Post Graduate Department shall beco-opted. If no such teacher is available, the person co-opted for the UGselection committee shall also serve in the postgraduate selection committee.

8. REGISTERS TO BE MAINTAINED:

The following Registers and other related documents pertaining to student’sadmission should be maintained and preserved by the colleges: 

            a.       Sale ofApplication Forms.

            b.     List of Applications received after the last dateprescribed.

            c.      List of Applications received within the last dateprescribed.

            d.     Department wise rank list registers signed by themembers of the Selection Committee.

            e.      Dispatch of Interview cards.

            f.      Copies of selection lists published.

            g.     Minutes of Selection Committee meetings.

            h.     Admission Register.

            i.       Communication with the University/the Director ofCollegiate Education related to admission.

            j.       Copies of all letters to the University/theDirector of Collegiate Education making requisition for increase in seats andletters from the University permitting increase.

            k.     The colleges shall maintain registers regarding theapplications received from SC/ST/BC/MBC/DNC students who have been selected foradmission and the number of such             candidates admitted in each course.

9. RULE OF RESERVATION:

The admission shall be made purely on the basis of Merit, subject to the ruleof reservation of the Government of Tamil Nadu. 

            1.      31% for OpenCompetition (OC).

            2.      20% for MostBackward Classes (MBC) and Denitrified Communities (DNC).

            3.     30% for Backward Classes (BC) Within this 3.5 % forMuslims 

    4. 18% for Scheduled Castes (SC)., within this 3 % of Seats offered toAranthathiyars and 1% for Scheduled Tribes (ST).

THIS RULE OF RESERVATION WILL APPLY TO: 

        a.      100% of seats in Government Colleges.

        b.     50% of seats in the case of Aided minoritycolleges.

        c.      90% of seats in the case of Aided Non Minoritycolleges.

        d.     50% of seats in the case of unaided private (Selffinancing) colleges.

        e.      50% of seats in the case of unaided courses offeredby the Aided Colleges.

        f.      In respect of both aided and unaided courses incolleges which are under the direct  administration of Regional JointDirector of Collegiate Education, 50% of seats shall be filled by         studentsbelonging to    minority concerned and the balance 50% of the seatsshall be filled by following the rule of reservation.

        g.     However wherever number of applications fromminority communities is less than the 50% of total seats, the remainingminority quota shall be filled up following the rule of         reservation.

10. Admission of Women students inCo-Educational and Men’s Colleges: 

            a.      If the college was started originally as aCo-educational institution, any number of women students may be admitted toeach course on the basis of the common rank list                                 prepared for both men andwomen applicants.

            b.     If the college was started originally as a Men’sCollege and permission was granted as per (1) G.O. Rt.No.657, Education dated16-5-90 and (2) 30% of the strength then the total              number of women studentsadmitted should not exceed 30% of the strength in each course. In such courseRank lists must be prepared separately for men and women students             and admittedstrength of men and women should be 70% and 30% respectively of the totalsanctioned strength. However if enough applications are not received eitherfrom men             or women students to maintain the percentage of 70 for men and 30 forwomen students strictly, application of other sex may be considered so that allseats sanctioned to the                   course will be filled up.

        c.      The Muslim girls should not be denied admissioninto Colleges in their neighbour hoods on the ground that they should seekadmission only in their own minority institutions as per           Government Letter No.231/G!/98-5, dated 5.12.2000.

11. PREPARATION OF RANK - LIST FOR UGCOURSES:

For admission to under graduate courses (UG) a candidate must have passed theHigher Secondary Examinations of Tamil Nadu or an examination (like the CBSE)recognized by the Universities as equivalent there to.

The Rank list will be out of 210 marks comprising a subject component of 200and a concession component of 10.

12. The General Rule to calculate the marks for the subject component for thecandidates who apply for UG courses shall be as given below unless specifiedotherwise for any particular course in these guidelines.

Colleges offer one Major and two Allied subjects. The candidates may beclassified into 5 groups as hereunder as per the subjects studied by them intheir part III of plus two examinations and offered by colleges on prioritybasis.

GROUPEXPLANATION: 

GROUP


EXPLANTION


A


Who have studied in Plus Two the major and the two allied subjects offered by the college.


B


Who have studied in Plus Two the major and the two allied subjects offered by the college


C


Who have studied in Plus Two, two allied subjects offered by the college


D


Who have studied in Plus Two either one major or one allied subject offered by the college


E


Who have not studied in Plus Two any subject offered by the college



13. TOCALCULATE THE SUBJECT-COMPONENT MARKS, THE MARKS OBTAINED BY CANDIDATES IN THESUBJECT SHALL BE REDUCED AS SHOWN BELOW.  

GROUP


STUDIED IN MAJOR SUBJECT


STUDIED THE ALLIED I SUBJECT


STUDIED THE ALLIED II SUBJECT


A


100


50


50


B


100


100


 


C


 


100


100


D


100 for the subject studied and 100 marks for the other subjects studied in part III except the practical marks if any


E


200 marks in all the subjects, in part III except the practical marks if any


 

Also Weightage is given for distinction in NCC,for Performance in Sports and Games or / for distinguished social service.

14. All eligible applications should be rankedstrictly according to the decreasing order of total marks. In case, more thanone candidate secures the same marks, such candidates shall be ranked asfollows: 

            a.       Thecandidate who has passed the examination in the first attempt.

            b.      Ifboth the candidates have passed in the first attempt ranking should be done bythe register number.

C)SUPPLEMENTARY CANDIDATES

The supplementary candidates should beincorporated in the appropriate place in the rank list and they are eligiblefor admission if vacancies exist or arise. However admissions should be done asper the norms without waiting for the results of the supplementary candidates.

15. Admission is subject to verification ofmarks certificate by the Director of Government Examinations competentauthority. If the mark certificate is found to be bogus, admission will becancelled and criminal action will also be taken. This information shall begiven in the prospectus inviting application forms.

16. The selection of candidates for admissioninto the various courses and media of instructions shall be made from out ofthe rank list strictly according to the Government rules of reservation.

17. The first list for selection in Arts andScience Colleges in Government / Aided and Unaided colleges may be releasedwithin 10 days after the last date for receipt of applications. There shall notbe any awarding of marks in the interview for admission, unless otherwisespecifically stated in these guidelines elsewhere.

Intimation of provisional selections shall besent to candidates under Certificated of Posting. The list of selectedcandidates should be displayed in the College Notice Board. Clear one-week timeshall be given to the candidates to report to the Principal for admission. Ifthe candidate fails to turn up on the date of interview, his selection will becancelled. This procedure shall be scrupulously followed and the Principalsshould not give room for any complaint.

18. The Principal on the basis of the selectionmade by the selection committee shall make the admissions. The selectioncommittee is responsible for the entire admission. Hence they should follow theadmission norms scrupulously.

However, the overall responsibility will restwith the Principal only.

In Government / Aided / Un-Aided Colleges wheredegree courses are taught through English and Tamil Media, candidates mustindicate in the application form the medium of their choice. If seats in onemedium are filled up, candidates may be considered for the other mediumprovided they give a written request and all the candidates who have appliedfor the particular medium have been considered for admission. 

19.PROCEDURE FOR SELECTION/ADMISSION UNDER OPEN COMPETITION QUOTA:

Candidates are selected / admitted under OpenCompetition Quota on the basis of merit from the Rank-list irrespective of thecommunity to which a candidate belongs. If any seat falls vacant in the openquota, after making admission of candidates, such vacancies in open competitionshould always be filled by merit only from the Rank-list irrespective ofcommunity and irrespective of the fact that some of them have already beenselected/ admitted under BC/MBC/DNC/SC/ST Quota. The procedure implies thatBC/MBC/DNC/SC/ST candidates already admitted should not be left out ofconsideration of filling up the vacancies in the open competition, if they areeligible to be selected under Open Competition according to merit.

SC/ST/MBC/DNC/BC candidates selected under theopen quota as per merit from the Rank-list are not to be taken into accountagainst the reserved quota.

20. PROCEDURE FOR SELECTION/ADMISSION UNDERRESERVED QUOTA FOR SC/ST/BC/MBC/DNC:

After filling up the vacancies in the opencompetition quota as aforesaid, the vacancies in BC/MBC/DNC/SC/ST quota must befilled by candidates from the respective communities only according to meritfrom the Rank-list. 

21. PROCEDURE FOR PHYSICALLY CHALLENGED QUOTA:  

            a.      Out of the quota of 19% (18% SC and 1% ST) reservedfor SC/ST, 3 out of every 100 seats shall be reserved for physically Challengedpersons belonging to SC and ST.

            b.      Out of the quota for 50% (30% BCand 20% MBC/DNC) reserved for Backward Classes, Most Backward Classes andDenotified Communities, 3 out of every 100 vacancies/seats                shall be reservedfor physically Challenged persons belongs to BC, MBC and DNC. 

            c.      Out of the quota of 31% intended for opencompetition, 3 out of every 100 seats shall be reserved for physicallyChallenged  in general. 

22. QUOTAFOR EX-SERVICEMAN / TAMIL STUDENTS OF ANDAMAN AND NICOBAR: 

            a.      Six seats in Under Graduate courses shall bereserved for the children of Ex-servicemen of Tamil Nadu Origin.(G.O.Ms.No.281, Hr.Edn (D1). Dated 26-6-98)

            b.      1) Two seatsin P.G. courses shall be reserved for the children of Ex-servicemen of TamilNadu origin if the college has two or less than P.G. courses.

                2) Three seats in P.G. coursesshall be reserved if the colleges have more than two P.G. courses (G.O.Ms.No.230,Higher Education (G1) Department, and dated 23-7-2001).

            c.      Two seats shall be reserved in Under Graduatecourses in Tamil Medium in each college for the benefit of Tamil students ofthe Union Territory of Andaman and Nicobar. 

23. QUOTAFOR OUTSTANDING SPORTS PERSONS:

3% of seats in UG courses and 2% of seats in PGcourses as per Government Order must be reserved under Sports Quota forstudents who have represented at the District Level/Divisional Level and above.Relevant certificates should be produced. 

24. The selection list shall clearly revealparticulars of candidates selected under each category  OC/BC/MBC/DNC/SC/ST/Physically Challenged/Sports Quota/ Ex-servicemen/etc

25.WAITING LIST FOR FILLING UP OF VACANCIES:

Along with the regular selection list, a waitinglist for an equal number of seats under each quota, viz., OC/BC/MBC/DNC/SC/STshall be sent and also put up on the notice board along with the regular list.The candidates placed in the waiting list shall be asked to report two daysafter the date set for admission of candidates selected in the regular list totake their chances. The waiting list card should also be sent undercertification of posting. 

26. The regular selection/waiting list of thecandidates for each course under each category shall be in the descending orderfrom the respective Rank-Lists. 

27. EVERYSELECTION LIST MUST CONTAIN THE FOLLOWING DETAILS:  

                a.      Number of seats sanctioned for the course

                b.      Number of seats already filled up

                c.       Number of students selected in thelist with rank marks

                d.      Number of seats still vacant

                e.       Particulars of candidates selectedunder each category OC/BC/MBC/DNC/SC/ST/Physically Challenged/Ex-servicemen/Sports Quota/NCC etc., 

28. If there are vacancies in any quota, after exhaustingthe candidates in the First selection List/Waiting List further second, third,Fourth etc., Selection List/Waiting List against all such vacancies should bedrawn up adopting the above said procedures. The vacancies in the open quotamust first be filled on the basis of merit; vacancies against BC/MBC/DNC/SC/STquota should be filled with BC/MBC/DNC/SC/ST candidates respectively in theorder of merit. All vacancies shall be filled up by this procedure only.

29. Seats reserved for SC/ST/BC/MBC/DNC shall bekept open till the first week after commencement of classes for the first yearstudents. If there are seats still left unfilled after this period then thefollowing procedures should be followed, a) After the date for the lastinterview is over, the seats in the SC/ST/BC/MBC/DNC quota remain vacant in anyof the courses offered, the number of vacant seats should be intimated to theconcerned Regional Joint Director of Collegiate Education by the Principal. b)The Regional Joint Director of Collegiate Education will allocateSC/ST/BC/MBC/DNC students who have not yet been admitted in any college to thecolleges where vacancies exist in the subjects to which they have applied. c)This method should be followed for the additional seats also sanctioned by theUniversity over and above the original sanctioned strength. d) The Principalshould admit the students on the basis of the cut-off marks obtained by them tothe colleges where vacancies exist even though they have not applied to thatparticular college. 30. If applications received for a course are exhausted,but vacancies still exist in that course, then no fresh applications should beentertained  if there are applications ofcandidates not selected for other courses are still pending with the college.Such vacancies should be notified and requests for transfer of application tosuch course be called for after processed by the aforesaid procedures.

If there are no such pending applications fromSC/ST/BC/MBC/DNC candidates, late applications may be considered to fill up theseats reserved for those communities. Fresh applications may be entertainedonly when no application is pending either received in time or late with thecollege for admission. 

31. The Principals of Government Colleges are instructedto send their request for increase in seats, if required to the Universitiesconcerned through the Director of Collegiate Education and Principals of othercolleges through the management of the college. THE GUIDELINES FOR ADMISSIONISSUED BY GOVERNMENT WILL ALSO APPLY FOR THE ADDITIONAL INCREASED SEATS IN ALLCOLLEGES. 

32. Illustrations and exceptions to the GeneralRule to calculate the subject- component of the Rank-Mark for the candidateswho apply for UG courses are given separately elsewhere, for guidance.

33.PROCEDURE FOR ADMISSION TO PG COURSES: 

                a.      For admission to Post Graduate courses (PG) acandidate must have passed the 3 years degree course (under the 10+2+3 pattern)recognized by the University as equivalent there to.

                b.     In the case of admission to PG course, the lastdate for receipt of filled in application shall be 10 working days from thedate of publication of the UG results of the relevant subject of the respectiveUniversities.

                c.      The admission list shall not be published under anycircumstances before the last date for receipt of filled in applications asspecified in (b) above.

                d.     For admission to all PG courses other than MBA andMCA the qualifying examination marks in part III (Major, Allied/Ancillary)alone shall be taken into consideration